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Volunteer Jobs Description

To complete your volunteer requirement you must work at a minimum of three meets. Your participation is critical for the meets to run smoothly and your children to have a great day. 

If your child is selected to compete at the Meet of Champs or All Star Meet, you will be required to volunteer at those events as well.

JOBS TO BE DONE EARLY ON MEET DAYS 

Ice and Breakfast Purchaser (1 - Home Meets Only) 

Buys 10 large bags of ice the morning of the meet. Also, buys coffee, tacos, and donuts the day of the meet and delivers them early. Concession coordinator will tell you where to purchase food and how much. (Will be reimbursed - submit receipts.) 

Tent Crew (2) 

Arrive 1 hour early. Help set up tents, and if a home meet set up any chairs, benches and concession tables. At half time, remove canopy for 6-and-unders. After meet, take down team tents and return pool area to organized condition, if it’s our own.

Volunteer Check-in (1) 

Arrive 45 min. early to check in the parent volunteers. Confirm their position and give them their supplies. After meet collect and organize clipboards and supplies for the next meet. 

Swimmer Check-in/Water Delivery (1) 

Arrive early; at least 15 minutes before swimmers are due to arrive and set up water and ice in cooler. Then report to volunteer table to check in all swimmers. During meet you will regularly wheel around the cooler for volunteers for both teams working around the pool throughout the meet.

Age Group Parent 

Arrive 45 minutes prior to the meet start time – and stay until every swimmer in your assigned age group finishes swimming and has been picked up by parent/guardian. Take roll of all swimmers as they arrive. Continue to stay with swimmers throughout the day keeping them together as a group, organized and orderly. This volunteer will inform the swimmers of their events, their assigned lanes, and take the swimmers to the ready bench area when these events are called. Swimmers must be lined up in the appropriate lane in the Ready Bench area before the volunteer can leave to watch the event. One AGP needs to occasionally check ribbon table and pass out to swimmers. 

JOBS TO BE DONE DURING A MEET

Event Flip Chart Turner (1) 

Works with the Starter. Updates the flip chart which helps timers, parents and swimmers keep up with events.

Head Timer (1) – WHALe Required Position 

Standing poolside, you will start a stopwatch with each heat, acting as a backup timer. Looking at the lane timers, if any of them have their hand raised, signaling their watch has a problem, you deliver your watch to them. 

Lane Timer (6 or 8) – WHALe Required Position 

Sits at the end of a designated lane and times the swimmer with a manual stopwatch or a Dolphin electronic stopwatch from the moment the race is started to the touch at the finish, then records the time on a timing slip. It is a great way to see your swimmer! 

Runner (1) - WHALe Required Position 

This volunteer will stay at the console table and will run to pick up lane sheets from timers and run labels to the ribbon table. 

Ribbon Table (1) 

Apply printed labels to the appropriate ribbons, and sort into age group. 

Ready Bench (4) 

The Ready Bench volunteer will inform the swimmers of their events, their assigned lanes, and greet the swimmers at the ready bench area when these events are called. Swimmers must then be lined up or verified to be in the appropriate lane at the Ready Bench area before the start of each event. The Ready Bench Volunteer will be provided a heat sheet (list of all the events in the meet) to assist in lining up the swimmers. 

Swimmer Communication 

This person will communicate from the Ready to the Age Group tents to let Age Group Parents know when their age group is needed at Ready Bench.

Concessions (3) 

Helps with setup and sales, and cleanup. 

JOBS THAT NEED CERTIFICATION 

These jobs are required by the league, and without these positions filled, we cannot have a meet. Trainings will provided for all certified positions. Training will be provided in person for first time trainees and can be renewed online on an annual basis. 

Console Operator (2) :Tiger would like 4 trained Console Operators 

Revises heats prior to meet. Provides heat sheets as needed. Sits under a canopy at a table with a scorer from the opposing team in view of the finish end of the pool. Operate the Dolphin Wireless console and the Meet Maestro software to import the times from the electronic stopwatches. Overrides with averages or backup manual time as needed. 

Starter (1) : Tiger would like 2 trained Starters 

Announces start of meet, intermission, and end of the meet on the PA system. Standing poolside, the Starter calls the swimmers up, announces which heat is next, directs the swimmers to ‘take your mark’, checks with the timers and console operators that they are ready, uses a starting buzzer to start the race, signals any false starts, then clears the pool lanes after each heat. 

Referee (1): Tiger would like 3 trained Referees 

Reviews procedures with the judges, timers and coaches prior to a meet. Conveys infractions noted by judges to timing sheets.Clears the pool following a race, discusses protests and questions from head coaches, works with Starter and Scoring Console to keep race on schedule. Must be familiar with the rules and strokes. 

Stroke & Touch/Turn Judges (4) : Tiger would like 12 trained Judges 

Stroke Judge watches for the correct stroke mechanics of a swimmer during the race. Reports incorrect strokes or kicks to the Referee.

Touch/turn judge watches for the correct touch and turn by swimmers during a race. Responsible for the first stroke out on a start, the turn and the last stroke/touch at the wall. Reports incorrect mechanics for start, touches or turns to the Referee


BOARD POSITIONS

President

Vice President

WHALe Rep

Treasurer

Secretary

Volunteer Coordinator

We Thank You Very Much!

Without Volunteers there is no swim team!

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